Privacy Policy
Your privacy and data security are important to us. This policy explains how Vinayak – University Management System collects, stores, and protects your information.
Introduction
Vinayak – University Management System ("Vinayak", "we", "our", or "us") is committed to protecting the privacy and security of students, faculty members, administrators, and institutional users. This Privacy Policy explains how information is collected, used, stored, and protected when using the Vinayak platform, including web portals and mobile applications.
Information We Collect
Personal Information
Name, email address, phone number, profile details.
Academic Information
Attendance, assignments, assessments, timetables, grades.
Communication Data
Chat messages, announcements, notifications.
Device & Usage Data
Browser type, IP address, login activity, device details.
AI Assistant Queries
Questions submitted to AI-powered features.
How We Use Information
Manage academic and administrative operations
Provide timetables, assignments, attendance, and notifications
Enable communication between students, faculty, and administrators
Improve system performance and user experience
Maintain platform security and prevent unauthorized access
Provide AI-powered assistance and smart features
AI-Powered Features
Vinayak includes AI-powered assistance features to help students, faculty, and administrators with academic and administrative queries.
Users should avoid sharing highly sensitive personal, financial, or medical information while using AI features. AI-generated responses are informational and should not be considered professional, medical, or legal advice.
Data Security
Encrypted communication using secure protocols (TLS/HTTPS)
Role-based access control for students, faculty, and administrators
Secure authentication and login protection
Access monitoring and activity logging
Protection against unauthorized access and misuse
Data Sharing & Disclosure
We do not sell personal information to third parties.
Data may be shared with authorized institutional administrators.
Trusted service providers may process data for hosting, notifications, authentication, or analytics.
Information may be disclosed when required by law or for security purposes.
Additional Information
Data Retention
Data is retained only as long as necessary for academic, administrative, operational, and legal requirements.
Third-Party Services
Vinayak may integrate with services such as Firebase, OpenAI, analytics providers, or authentication systems.
Student Privacy
Student information is handled according to applicable privacy and educational regulations.
Policy Updates
This Privacy Policy may be updated periodically. Continued use of the platform indicates acceptance of updates.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact our support team.